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Lesson
Proper execution of project administration activities relies on the capacity and commitment of borrowers and agencies involved. It is crucial that executing and implementing agencies are well informed of ADB operational procedures and requirements, especially with respect to financial management. This allows a concerned agency to carry out the project activities appropriately and ensure timeliness.

Project Number: 41340-013
Project Name: Advanced Electricity Metering Project
Report Date:
Lesson
A draft proposal on income restoration and rehabilitation programs need to be prepared along with the safeguard plans to avoid delays in safeguards implementation. In this project, contractors of four packages should have deployed fulltime environmental and occupational safety and health personnel to raise awareness and enforce the safeguard requirements for subcontractors and workers.

Project Number: 41074-013
Project Name: West Kalimantan Power Grid Strengthening Project
Report Date:
Lesson
Proper location of the project management unit is crucial to smooth implementation. Daily coordination and supervision were initially undertaken across two distant sites: the construction implementation unit (UIP) in East Kalimantan and the project implementation consultant in West Kalimantan. This caused coordination difficulties on implementation issues arising from the field. In 2016, UIP West Kalimantan was made in charge of project management. This improved project management and coordination, making implementation smoother for the rest of the project duration.

Project Number: 41074-013
Project Name: West Kalimantan Power Grid Strengthening Project
Report Date:
Lesson
Strong collaboration between the executing agency and the land office from the project planning stage is critical to minimize delays in land acquisition completion and land ownership update.

Project Number: 41074-013
Project Name: West Kalimantan Power Grid Strengthening Project
Report Date:
Lesson
The need for proper arrangements to meet customary ceremony requirements, which can cause delays, should be anticipated in future project designs. For example, because a sacred cemetery to the community was identified at the construction site of a project package, a customary ceremony was needed and conducted to meet the local community's religious requirements.

Project Number: 41074-013
Project Name: West Kalimantan Power Grid Strengthening Project
Report Date:
Lesson
Changes to a project's scope and routings are common among energy projects of this nature and magnitude, but it is important to update all relevant project documents accordingly. Despite significant scope changes during project implementation, the design and monitoring framework was not revised to account for the changes. This resulted in the project's performance being evaluated against targets that were not updated. However, the loan agreement was amended accordingly.

Project Number: 49214-002
Project Name: Solar Transmission Sector Project
Report Date:
Lesson
ADB project administration needs to ensure that changes in the project scope are appropriately recorded. The project indicator on the changes in parameters in relation to upgrading and installing new transformers should have been appropriately recorded as a scope change. This would have addressed some issues on project accomplishments and facilitated a well-grounded assessment of project accomplishments.

Project Number: 47100-004
Project Name: Madhya Pradesh Power Transmission and Distribution System Improvement Project
Report Date:
Lesson
Continued engagement with the same agencies strengthens collaboration and facilitates the attainment of project results. ADB has had a long history of engaging key agencies in India's power sector. Nine ADB loans, including two funded by multitranche financing facilities, provided the distribution companies (DISCOMs) with extensive experience that helped with this project's smooth implementation and better use of loan funds.

Project Number: 47100-004
Project Name: Madhya Pradesh Power Transmission and Distribution System Improvement Project
Report Date:
Lesson
Involvement of the resident mission staff during project appraisal could help finetune the estimation of works and provide them with a better understanding of the project. The resident mission supported the DISCOMs in all aspects of implementation, including strengthening safeguard monitoring and reporting. However, they were not as involved in approval, which could have helped attune cost estimates to the loclal market conditions, as well as develop better grasp of the project.

Project Number: 47100-004
Project Name: Madhya Pradesh Power Transmission and Distribution System Improvement Project
Report Date:
Lesson
More effective utilization of consultants helps improve project implementation. As the international consultants are selected based on the experience and expertise in engineering and project management, they are required to remain in close proximity to the project site and assist in the development and monitoring of project and subproject programs. They have the capacity for assuming a stronger advisory role for a project to be successful.

Project Number: 41504-023
Project Name: Town Electrification Investment Program - Tranche 1
Report Date:
Lesson
For a project that involve associated infrastructure that are not part of the project scope (although serves as a prerequisite to the project outputs such as a planned power plant to which the transmission lines under the project will be directly connected), it is critical to conduct more thorough and in-depth due diligence work to evaluate the feasibility and the uncertainties associated with the realization of such nfrastructure. Where possible, loan disbursements and procurement activities should be

Project Number: 37139-053
Project Name: Uttarakhand Power Sector Investment Program (Tranche 4 and Multitranche Financing Facility)
Report Date: